* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [*A portion of this video is without audio*] [00:00:35] FOR INTERPRETER, ANY INTERPRETATION SERVICES THAT YOU NEED IN THE FUTURE? UM, INCLU CONTACT CHLOE MAXWELL IN EACH AGENDA POSTING. I BELIEVE THERE'S NO ONE SIGNED UP TO SPEAK TODAY. THAT'S CORRECT. UM, THANK YOU FOR BEING HERE. IF ANYONE WOULD LIKE TO ADDRESS THE BOARD, THIS IS, YOU KNOW, A TIME FOR, FOR YOU TO DO SO. ANYONE IN THE AUDIENCE WHO WOULD LIKE TO ADDRESS THE BOARD? I DON'T SEE ANYONE INTERESTED IN DOING SO. SO [2.1 Finance & Risk Advisory Committee] TODAY WE'RE GONNA START WITH OUR FIRST ITEM TODAY IS THE A TP TECHNICAL ADVISORY COMMITTEE REPORTS. THE REPORTS ARE PREPARED TO REFLECT A SUMMARY OF EACH OF THE COMMITTEE MEETINGS THAT OCCURRED BETWEEN BOARD MEETINGS, AND THEY'RE INCLUDED IN EACH OF THE AGENDA BACKUP. SO, BOARD MEMBERS, DID Y'ALL HAVE A CHANCE TO READ THOSE? YES. ANY QUESTIONS? NO, I DO, I DO HAVE A QUESTION ON THE FAR, UM, REPORT FOR BOARD MEMBER ELKINS. UM, I SEE ON THE AGENDA THAT YOU HAD, UM, A REPORT FOR THE AUDITED FINANCIALS. SO, AND IN TERMS OF THE SUMMARY, I DON'T KNOW, WAS THAT DISCUSSED AND WHEN WOULD THAT COME TO THE BOARD? THE AUDITED FINANCIALS? I THINK IT SHOULD COME TO THE BOARD PROBABLY THE NEXT MEETING. UM, BUT IT WAS A CLEAN OPINION FROM THE AUDITORS. OKAY. UM, NO MATERIAL WEAKNESSES AND CONTROLS. UM, IT WAS, IT WAS A GOOD AUDIT. SO, BUT THAT, THAT SHOULD COME TO THIS COMMITTEE. HOPEFULLY THE NEXT MEETING SHOULD BE. OKAY. GREAT. THANK YOU. UM, 1, 1, 1 OTHER THING I WILL MENTION, WE HAD A GOOD, UM, BRIEFING FROM JENNIFER PINE ON, UM, RISKS, WHICH I WAS IMPRESSED. UM, I'M CERTAINLY, UH, THE, THE NAME OF THE COMMITTEE IS FINANCIAL AND RISK ADVISORY. SO, UH, I WAS PLEASED TO SEE THAT AND I WOULD LIKE TO SEE AT SOME POINT, UM, JENNIFER, DO A PRESENTATION, A RISK TO THIS BOARD. I THINK IT WOULD BE, UM, BENEFICIAL. THANK YOU. GREAT. THANK YOU, SIR. DO WE HAVE ANY MORE COMMENTS FROM THE BOARD ON THOSE? NO. I APPRECIATE IT. UM, SO NOW I'D [3.1 Project Connect Status Report / Board Brief] LIKE TO RECOGNIZE OUR EXECUTIVE DIRECTOR, MR. CANALI, FOR THE EXECUTIVE DIRECTOR REPORT. GOOD AFTERNOON CHAIR. THANK YOU SO MUCH. THANK YOU ALL FOR JOINING US TODAY. UH, AUSTIN TRANSIT PARTNERSHIP. UM, JUST REAL QUICKLY, GONNA GO TALK TO YOU ABOUT SOME OF THE EFFORTS WE HAVE UNDERWAY AS PART OF OUR MONTHLY BOARD BRIEF. UH, I THINK FIRST AND FOREMOST, UH, WE'RE REALLY EXCITED THAT WE'RE OUT IN THE COMMUNITY TALKING ABOUT, UH, AUSTIN LIGHT RAIL AND OUR OPTIONS. AND I'M SUPER PROUD OF, UH, THE A TP TEAM AS WELL AS THE CITY OF AUSTIN AND CAP METRO STAFF THAT HAS REALLY FANNED OUT AROUND THE CITY TO REALLY BE IN LISTENING MODE AND LEARNING MODE ABOUT WHERE WE ARE. AS WE NAVIGATE TOWARDS, UH, A DECISION ON, UH, AUSTIN LIGHT RAIL HERE, WE, UH, IT'S BEEN HAVING FANTASTIC COMMUNITY, UH, DISCUSSIONS, UH, AND WE'RE VERY EXCITED ABOUT, UH, VERY EXCITED ABOUT THAT. UM, WE ARE, ONE OF THE REAL GOOD THINGS TO TALK ABOUT IS OUR RECRUITMENTS. WE WANNA MAKE SURE THAT WE'RE TELLING YOU AS WE CONTINUE TO, TO, UH, BRING ON THE TALENT THAT WE NEED, BOTH EXTERNAL AND INTERNAL, UH, TO MAKE SURE THAT WE ARE READY, READY TO DELIVER. THAT HAS BEEN A THEME, UM, WITH US OVER THESE LAST SEVERAL MONTHS, HAVE, WE'VE TALKED ABOUT PROJECT DELIVERY, WE'VE TALKED ABOUT ORGANIZATIONAL READINESS. THESE ALL WORK TOGETHER SO THAT WHEN WE HAVE OUR CHOICE AS A COMMUNITY, WE ARE READY TO MOVE FORWARD. AND SO WE CONTINUE TO LOOK AT BOTH, UH, ROLES FOR PROJECT DELIVERY AS WELL AS OUR OPERATION SUPPORT AS A NEW ENTITY. WE CONTINUE TO STAND OURSELVES UP AS A NEW INDEPENDENT ENTITY AND MAKING SURE THOSE KEY FUNCTIONS ARE THERE TO SUPPORT OUR PROJECT DELIVERY. ON THE NEXT SLIDE, UM, UH, I THINK IT'S IMPORTANT TO TALK ABOUT ONE OF THE THINGS WE LAUNCHED LAST WEEK WAS A WEEKLY, UH, THIS WEEK IN AUSTIN LIGHT RAIL. UH, THIS IS GOING OUT, UH, EVERY WEEK JUST TO REMIND EVERYBODY ABOUT WHAT THE, THE WEEKLY COMMUNITY ENGAGEMENT MEETINGS ARE GOING. KIND OF A ONE STOP SHOP FOR ALL OF THE EFFORTS THAT WE HAVE OUT IN THE COMMUNITY. THERE'S SO MUCH GOING ON INSTEAD OF JUST HAVING IT ON OUR WEBSITE AND HAVING PEOPLE FIND IT OR BEING OUT THERE ON LIST SERVES. WE WANTED TO SEE A ONE PLACE THAT EVERYONE CAN SEE WHAT WAS GOING ON. AND THIS IS SOMETHING WE COMMIT TO BE DOING EVERY WEEK DURING THIS COMMUNITY ENGAGEMENT PROCESS. UM, WE ALSO CONTINUE TO TRACK, UH, EFFORTS, UH, UH, WITH THE STATE LEGISLATION AS WELL, UH, FROM A [00:05:01] PARTNERSHIP PERSPECTIVE. UM, AGAIN, WE'RE REALLY EXCITED. OUR PUBLIC ENGAGEMENT PROCESS IS ONGOING AND WE LOOK TO BE CLOSING THAT EFFORT ON MAY 2ND. UM, WHY WE THEN, UM, PIVOT AND TURN TO THE DIALOGUE AND DISCUSSION ABOUT FINALIZING OUR DECISION? THAT'S ALL I HAVE TODAY. THANK YOU, MR. CANAL. ANY QUESTIONS FROM THE BOARD? I WANNA SAY KUDOS TO THE TEAM FOR DOING ALL THE HEAVY LIFT. I HAVE SEEN THEM OUT THERE MYSELF. AND I ALSO, IT'S JOCELYN HERE 'CAUSE SHE DID A REALLY SWEET THING WITH TAKING HER SON TO THE KRAMER STATION WHEN THE SCHOOL WAS CLOSED TO DO HER COMMUNITY OUTREACH. UM, SO IT'S, IT'S A FAMILY ENDEAVOR HERE, SO I REALLY APPRECIATE WHAT, WHAT JOCELYN DID. UM, I GOT TO SEE THAT ON SOCIAL MEDIA AND THAT WAS REALLY ADORABLE. BUT THIS, I I DO HAVE A QUESTION CHAIR IF I COULD. UM, THE LAST MEETING WE WERE, THE FIVE OPTIONS WERE PRESENTED AND WE DID NOT HAVE A DISCUSSION ON THE FIVE OPTIONS. UM, AT THIS BOARD, I'M WONDERING WILL THERE BE AN OPPORTUNITY FOR US TO HAVE A DISCUSSION AT THE BOARD LEVEL ON THE FIVE OPTIONS? YEAH. DO YOU WANNA ANSWER THAT? CERTAINLY, SIR. A BOARD MEMBER, YES. YOU KNOW, WE ARE IN A, UH, BASICALLY A PUBLIC COMMENT PERIOD NOW WITH THE OPTIONS, RIGHT? WE REALLY, AS A TP, WE WANNA EMBRACE THE IDEA OF LETTING THE COMMUNITY GIVE US THEIR FEEDBACK WHERE THEY ARE FROM A, FROM A PRINCIPAL'S PERSPECTIVE, FROM AN OUTCOMES PERSPECTIVE AS THEY DIGEST THESE, THESE, UH, OPTIONS. AND OUR PLAN IS IN EARLY MAY TO COME BACK. UH, WE HAVE A BOARD MEETING AT THE END OF MAY AND WE'RE LOOKING AT, UM, SETTING UP AN ADDITIONAL MEETING IN EARLY MAY. SO THE BOARD CAN FIRST AND FOREMOST HEAR, UH, A SUMMARY OF THE FEEDBACK WE HAD FROM THE COMMUNITY. AND AT THAT POINT, UH, HAVE A DEEPER DIVE ON THE OPTIONS. I THINK FEEDBACK FROM THIS BOARD IS IMPORTANT, UM, IN TERMS OF MAKING A DECISION ON THE FIVE OPTIONS. CORRECT. AND MY UNDERSTANDING IS THAT I THOUGHT THIS MEETING, WE WERE GONNA BE TALKING ABOUT FEEDBACK FROM THE FIVE OPTIONS. 'CAUSE I CERTAINLY HAVE QUESTIONS. UM, AND I THINK THE QUESTIONS HAVE, UM, MERIT IN TERMS OF WHICH OPTION WE MAY BE DECIDING. YEAH, I'D LIKE TO ANSWER THAT BECAUSE I DO THINK THAT THIS BOARD NEEDS TO BE PRESENTED THE OPTIONS AFTER WE CLOSE THE PUBLIC COMMENT. SO I SPECIFICALLY ASKED MR. CANALI TO NOT HAVE IT AT THIS MEETING, BUT WAIT TILL ALL THAT CLOSING HAS OCCURRED. SO WE DON'T INFLUENCE THE PUBLIC OPINION. I DISAGREE WITH THAT BECAUSE I HAVE QUESTIONS THAT HAVE A DIRECT IMPACT ON WHICH OPTION MAY BE VIABLE FROM A FDA FUNDING PERSPECTIVE THAT STAFF HASN'T ADDRESSED THAT I THINK IS REALLY IMPORTANT FOR THE PUBLIC AND FOR THIS BOARD TO UNDERSTAND IN TERMS OF MAKING A DECISION. SO IF YOU WOULD ENTERTAIN, I THINK FIVE MINUTES OF FEEDBACK FROM MYSELF WOULD BE WARRANTED. SO I APOLOGIZE BOARD MEMBER ELKINS, BUT WE'RE NOT POSTED FOR THAT DISCUSSION. OKAY. SO UNDER OF THE TEXAS OPEN MEETINGS ACT, WE CAN'T HAVE THAT DISCUSSION, BUT IT CAN BE A FUTURE AGENDA ITEM. I WON'T BE ON THIS BOARD FOR THE FUTURE AGENDA, YOUR HONOR, UNFORTUNATELY. UM, THAT'S THE WAY THE TIMING WORKED OUT. OKAY. HAVE YOU BEEN ABLE TO SEE THE OPTIONS AND EVERYTHING THAT'S BEEN POSTED ON ALL THE COMMITTEE OUTREACH MEETINGS? YES. YEAH. OKAY. SO WITH [4.1 Action Item 1 Approval of minutes from the March 22 Board Meeting] THAT, I'D LIKE TO THEN MOVE OVER TO OUR FIRST ACTION ITEM FOR TODAY, THE APPROVAL OF THE MEETING MINUTES FROM THE MARCH 22ND OF PARTNERSHIP BOARD MEETING. HAS EVERYONE HAD A CHANCE TO REVIEW THE MEETING MINUTES? DO I HAVE A MOTION AND A SECOND MOVE APPROVAL OF THE MEETING MINUTES FROM THE 22ND? UH, DO I HAVE A MOTION? SO MOVED BY MEMBER TRILLIAN. DO I HAVE A SECOND? SECOND BY MAYOR WATSON. EVERYONE IN FAVOR PLEASE SAY AYE. AYE. THE MEETING AND ALSO I APPROVE THE MEETING MINUTES. [Executive Session] UM, SO I UNDERSTAND THERE'S SOME GENERAL LEGAL QUESTIONS THAT WE HAVE FOR ACTION ITEMS TWO TO FOUR, WHICH WILL, UM, WOULD LIKE TO GO NOW TO EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE SECTION 5 5 1 0.071 WITH CONSULTATION WITH ATTORNEY TO DISCUSS LEGAL MATTERS ASSOCIATED WITH REGARDS TO ACTIONS TWO TO FOUR. AND THIS BOARD WILL NOW COME GO INTO EXECUTIVE SESSION AT 2:11 PM THANK YOU. I NEVER LEARNED TO DO THAT. UM, SO THE ALSO TRANSIT PARTNERSHIP BOARD MEETING IS RECONVENING FOLLOWING EXECUTIVE SESSION. THE TIME IS 3:09 PM [Action Items 4.2 - 4.4] AND IF THERE'S NO OBJECTION, I WOULD LIKE TO CALL TO ACTION ITEMS TWO TO FOUR TOGETHER FOR ONE VOTE. AND [00:10:01] THE ACTION ITEMS ARE THE APPROVAL OF A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR OR THEIR DESIGNEE TO NEGOTIATE AND EXECUTE A CONTRACT WITH HDR ENGINEERING INCORPORATED FOR EACH WITH RESPECT TO THE AUSTIN LIGHT RAIL PROGRAM DEVELOPMENT AND MANAGEMENT, AND WORK RELATED TO THE FEDERAL TRANSIT ADMINISTRATION, FDA NEW STARS CAPITAL INVESTMENT GRANT PROGRAM, AND TWO, WORK RELATING TO THE NATIONAL ENVIRONMENTAL POLICY ACT FOR AUSTIN LIGHT RAIL AND PROGRAM DEVELOPMENT AND MANAGEMENT WORK RELATED TO THE FEDERAL TRANSIT ADMINISTRATION'S NEW STARS CAPITAL INVESTMENT GRANT PROGRAM FOR AUSTIN LIGHT RAIL FOR A PERIOD NOT TO EXCEED TWO YEARS WITH ONE SIX MONTH EX OPTION IN AN AMOUNT NOT TO EXCEED $26 MILLION. THE SECOND ITEM IS, WOULD BE, WELL THE THIRD ITEM IN OUR, IN OUR ACTION ITEMS WOULD BE THE APPROVAL OF A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR OR THEIR DESIGNEE TO NEGOTIATE AN EXECUTE A CONTRACT WITH AECOM TECHNICAL SERVICE INCORPORATED FOR CONCEPTUAL ENGINEERING DESIGN, INCLUDING LIMITED PROJECT MANAGEMENT AND PLANNING SUPPORT RELATED TO THE DESIGN, WORK AND COMMUNITY ENGAGEMENT TO AID THE AUSTIN LIGHT RAIL PROGRAM FOR A PERIOD NOT TO EXCEED ONE YEAR WITH TWO SIX MONTH OPTIONS IN AN AMOUNT NOT TO EXCEED $3,700,000. AND FOURTH, THE APPROVAL OF A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR OR THEIR DESIGNEE TO NEGOTIATE AN EXECUTE A CONTRACT WITH H AND TB CORPORATION FOR CONCEPTUAL ENGINEERING DESIGN, INCLUDING LIMITED PROJECT MANAGEMENT AND PLANNING SUPPORT RELATED TO THAT DESIGN, WORK AND COMMUNITY ENGAGEMENT TO A, THE AUSTIN LIGHT RAIL PROGRAM FOR A PERIOD NOT TO EXCEED ONE YEAR WITH TWO SIX MONTHS OPTIONS IN AN AMOUNT NOT TO EXCEED 2,300,000. SO I'LL NOW LIKE TO REQUEST A MOTION AND A SECOND TO APPROVE ACTION ITEMS TWO TO 4, 2, 3 AND FOUR. DO I HAVE A MOTION TO MOVE MOVED BY MAYOR WATSON SECOND BY, UH, BOARD MEMBER, UH, GAR. ANY DISCUSSION? BOARD MEMBERS? MEMBER ELSE? UH, YES. UH, THANK YOU. SO WITH RESPECT TO THE ACTION ITEM NUMBER TWO AND HDR CAN STAFF, PLEASE EXPLAIN TO ME WHY THE DBE GOAL IS AT 10% WHEN THE INITIAL CONTRACT THAT WAS UNDER CAPTAIN METRO WAS AT 19%? UH, I BELIEVE I I HEARD PART OF THE QUESTION. OH, SO MY QUESTION IS ON THE HDR, UH, ACTION ITEM TWO, WHY THE DBE GOAL IS SET AT 10% WHEN THE INITIAL CONTRACT IN 2018 DECEMBER, WAS IT 19%? I BELIEVE THE INITIAL CONTRACT GOAL WAS ACTUALLY 9% 19, BUT I'D HAVE TO GO BACK AND CHECK 19. SORRY, IT WAS 19. I'LL DOUBLE CHECK IT. THAT'S, I'LL HAVE TO GO BACK AND LOOK BECAUSE THAT, THAT WAS NOT MY MEMORY. UM, IT WAS 19 AND ACTUALLY IN THE CONTRACT, THE RFP RESPONSE FROM HDR, IT SAYS, QUOTE, WE WILL EXCEED THE 19% DBE GOAL. I HAVE ASKED SEVERAL TIMES WHAT THE ACTUAL DBE PERCENTAGE HDR IS ACHIEVED AND HAVE NEVER GOT AN ANSWER. SO IT JUST BEGS THE QUESTION, DID THEY ACHIEVE THE 19 AND WHY ARE WE DROPPING IT DOWN TO 10? THAT'S WHAT I'LL, I CAN DOUBLE CHECK ON WHAT THE PERCENTAGE WAS FROM CAP METRO AND GET BACK TO YOU ON THAT. COULD YOU TALK ABOUT HOW THE 10 WAS BUILT UP? AND SO WE REVIEWED THE SCOPE AND THE ICE AND WERE ABLE TO LOOK AT WHAT SUBCONTRACTING, SUBCONTRACTING WAS AVAILABLE AND CAME TO A 10% GOAL. OKAY. SINCE I HAVE YOU HERE AT THE, AT THE MIC, MY QUESTION IS SIMILAR, BUT I KNOW WE HAD CONDUCTED A DISPARITY STUDY AND THE RESULTS OF, BECAUSE WE'RE A NEW ORGANIZATION, WE WERE BASING THE DISPARITY STUDY FOR THE DBE GOALS BASED ON OUR PARTNERS. THAT'S CORRECT. WHEN WE ISSUE OUR FIRST SOLICITATION. SO WHAT WAS THE RESULT OF THAT DISPARITY ANALYSIS? SO THE DISPARITY ANALYSIS WAS BASED ON THE CAT METRO CONTRACTING PROCESS. OKAY. AND I'LL SAY, I ACTUALLY DON'T RECALL OFFHAND WHAT THE OVERARCHING GOAL WAS. I CAN GET BACK TO YOU ON THAT AND MAKE SURE THAT YOU HAVE THAT. OKAY, THANK YOU. OKAY. IF I, IF I COULD ADAM CHAIR JUST A SECOND COMMENT. I, I, I DON'T HAVE AN ISSUE WITH HDR BEING EXTENDED THROUGH A TP. WE NEED, UM, THE PMOR SUPPORT AND WE NEED THE NEPA SUPPORT. ABSOLUTELY. THE QUESTION THAT I HAVE IS HOW LONG SHOULD THAT SUPPORT LAST IE HOW LONG SHOULD THE BRIDGE BE BEFORE WE DO OUR OWN COMPETITIVE PROCUREMENT, WHICH IS WHERE I'D LIKE TO SEE US MOVE AS QUICKLY AS WE CAN TO A FULL COMPETITIVE R-F-Q-R-F-P PROCESS SPEEDILY. [00:15:01] SO COULD STAFF TALK A LITTLE BIT ABOUT THE TIMELINE FOR DOING A FULL COMPETITIVE PROCUREMENT FOR THESE SERVICES? GOOD AFTERNOON. LINDSAY WOOD, EXECUTIVE VICE PRESIDENT, ENGINEERING AND CONSTRUCTION. UH, YES. SO WE ARE ACTUALLY ACTIVELY WORKING ON THE LONG TERM AND NEXT STEP FOR OUR PROGRAM MANAGEMENT AND OVERSIGHT ROLE, WHICH WE ARE, UM, TRANSITIONING TO THE TERMINOLOGY OF DELIVERY PARTNER AND ARE IN THE PROCESS OF WRITING THAT SCOPE OF WORK, UH, AS WE SPEAK. AND THIS TERM AS, UM, AS NOTED WOULD BE TO AUTHORIZE THE PROGRAM MANAGEMENT SUPPORT ONLY THROUGH THE END OF THIS CALENDAR YEAR, SO THROUGH DECEMBER OF 2023. AND THEN ALLOW US TO COME BACK TO THE BOARD TO DETERMINE IF WE ARE, ARE READY TO MOVE FORWARD WITH FUTURE PHASES. WOULD THERE BE AN ISSUE CHANGING ACTION ITEM TWO FROM TWO YEARS TO ONE YEAR? SO, UH, AND I'LL, I'LL LET MAYBE CASEY SPEAK TO THE OVERALL, THE TERM HERE NOTED IS FOR THE ENTIRE CONTRACT, THERE ARE TWO SEPARATE TASK ORDER SCOPES. ONE IS FOR NEPA, WHICH WOULD GET US ALL THE WAY THROUGH THE, THE COMPLETION OF THAT ENVIRONMENTAL PROCESS THROUGH RECORD OF DECISION, UH, VERSUS THE AUTHORIZATION OF THE PROGRAM MANAGEMENT SUPPORT ONLY THROUGH THE END OF 2023. YEAH, YOU'LL SEE IT EXPRESSLY NOTED IN KIND OF IN THE COVER PAGE AND EXECUTIVE SUMMARY FOR THE RESOLUTION THAT THAT IS THE INTENT. AND WE WILL NEGOTIATE THE NEXT PHASE AFTER THE END OF THE YEAR OKAY. AND COME BACK TO THE BOARD. SO JUST FOR CLARITY FOR MYSELF, FOR THE COMMUNITY, ABSOLUTELY. THAT WE WOULD NOT BE AUTHORIZING HDR TO DO MORE WORK WITH RESPECT TO ROMAN AT NUMBER ONE PROGRAM DEVELOPMENT. UP UNTIL ONE YEAR WE'D HAVE TO GO BACK TO THIS BOARD FOR AN EXTENSION. THAT'S RIGHT. THE, THE DOLLAR FIGURE REFLECTS THAT. YES. UH, NOT, NOT FOR ONE YEAR, JUST THROUGH THE END OF THE CALENDAR YEAR. IT'S ACTUALLY LESS THAN CALENDAR. THAT'S, YEAH. SORRY. SO THE 26 MILLION FOR HOW MANY MONTHS? ABOUT EIGHT MONTHS. WELL, IT'S TWO YEARS OF THE NEPA WORK TO GET US THROUGH TO THE ROD THAT IS THE GOAL. UM, RIGHT. WE DON'T KNOW EXACTLY WHEN THAT WILL BE, BUT THAT'S THE GOAL. AND THEN ALSO TO GET US THROUGH THE END OF THIS YEAR OKAY. ON THE PROJECT MANAGEMENT SCOPE. THANK YOU. SO JUST ONE, ONE FINAL QUESTION. WHEN IS THE ROUGH TIMELINE THAT WE'RE THINKING FOR AN RFQ FOR THE PROJECT DELIVERY PARTNER? UH, SURE. WE ARE, UM, WE'VE ACTUALLY RELEASED THIS IN OUR REQUEST FOR INDUSTRY FEEDBACK, WHICH BY THE WAY, WE'VE GOTTEN INCREDIBLE AMOUNT OF FEEDBACK AND WE ARE VERY EXCITED ABOUT IT. UM, BUT WE ARE LOOKING AT THE BEGINNING OF NEXT YEAR FOR THAT RELEASE. AND THE PRIMARY REASON FOR THAT, EVEN THOUGH WE HAVE STARTED AN IN EARNEST IN DEVELOPING IT IN THE CONTEXT OF OUR BROADER DELIVERY STRATEGY, IS THAT WE WANNA MAKE SURE THAT THERE'S AMPLE TIME FOR INDUSTRY TO PARTNER SO THAT WE GET THE A TEAM. AND WE'VE ALSO HEARD FROM, UH, INDUSTRY FEEDBACK IN THIS RFIF PROCESS, A DESIRE TO HAVE INDUSTRY CLARITY AROUND WHAT THAT SCOPE IS. SO IT'S NOT JUST TEAMING FROM SAY TODAY, IT'S NOT JUST TEAMING FROM KNOWLEDGE OF THERE WILL BE AN OPPORTUNITY FOR A DELIVERY PARTNER, BUT IT'S, IT'S REALLY TO ALLOW FOR CLARITY OF THE SCOPE, COMMUNICATION OF THE INTENT AND SCOPE WITH INDUSTRY, AND THEN TO ALLOW THEM TO FORM TEAMS, UM, WITH A VERY CLEAR UNDERSTANDING OF EXACTLY WHAT THAT SCOPE WILL BE. SO I GUESS MY COMMENT WOULD BE, I THINK EIGHT MONTHS IS A LONG TIME. WE HAVE 50 PLUS RESPONSES TO THE RFIS. WHEN IS THE INTENT THAT A SUMMARY OF THOSE RFI RESPONSES WOULD BE PRESENTED TO THIS BOARD SO THAT WE COULD GET DIRECTIONAL WHAT INDUSTRY'S SAYING? UH, WE ARE COMPLETING THE, UM, SORT OF AGGREGATING ALL OF THE RESPONSES BY INDIVIDUAL QUESTIONS, UH, THROUGH THE END OF THIS MONTH, AND THEN ANTICIPATE WE CAN COME BACK TO REPORT ON THOSE RESPONSES NEXT MONTH. GOTCHA. GOOD. YEAH, I APPRECIATE THAT. I GIVE BE MY HOPE THAT WE COULD DO THIS QUICKER THAN EIGHT MONTHS THAT WE COULD START IN Q4, BUT I'LL LEAVE THAT UP TO STAFF. ABSOLUTELY. WE'RE GONNA LISTEN TO INDUSTRY FEEDBACK AS WE'RE EVEN DEVELOPING THAT SCOPE. WHEN, WHEN WE HAVE OUR INDUSTRY EXPO DAY AND MAY 25TH, WE WILL BE READY TO PUT MORE MEAT ON THE BONE WITH RESPECT TO THAT SCOPE. THANK YOU. MM-HMM. . THANK YOU. UM, ONE MORE QUESTION I HAVE. SO CONSIDERING THESE THREE CONTRACTS AS BRIDGING FOR A BRIEF PERIOD OF TIME, UM, MY QUESTION IS A BIT MORE TECHNICAL ON THE ACTUAL PRODUCT THAT THE CONSULTANTS WILL BE PRODUCING, ARE ALL OF THESE FILES TRANSFERABLE TO ANY FIRM THAT THEN CAN DO A CONTINUATION OF THE WORK? SO THE REASON I'M ASKING THIS IS THE CA STANDARDS, THE SOFTWARE, THE COMPATIBILITY OF THOSE PIECES, IS THAT ADDRESSED [00:20:01] IN THE CONTRACT? YEAH, I MEAN, ABSOLUTELY. AND ALSO WHAT'S MOST IMPORTANT IS THIS IS ALL PUBLIC INFORMATION, RIGHT? AND SO WE, WE AS A PUBLIC ENTITY UNDERSTAND THAT THIS IS TAXPAYER DOLLARS, TAXPAYER INFORMATION. AND IN ORDER TO GET THE MOST MAXIMIZE COMPETITION, MAXIMIZE THE VALUE OF THE PROP A FUNDS, WHICH IS OUR PRIMARY PURPOSE, WE ARE GONNA MAKE SURE THAT WE SHARE ALL OF THE INFORMATION WE POSSIBLY CAN CAT METRO. AND WE'RE WORKING VERY CLOSELY TO MAKE SURE THAT THAT CONTINUES THAT CONTINUITY OF SERVICE AND THE CONTINUITY OF INFORMATION. AND THAT WILL BE OUR STANDARD PRACTICE GOING FORWARD. SO MY UNDERSTANDING WITH HDR, FOR INSTANCE, AND I DON'T KNOW IF WE HAVE AN HDR REPRESENTATIVE HERE, BUT IF, IF THEY ARE, IF, HAVE THEY BEEN ABLE TO PRODUCE THOSE DESIGN STANDARDS THAT THEN THE DESIGN FIRMS CAN ADDRESS? YES. SO THERE ARE MULTIPLE MILESTONES AT WHICH WE WILL PUBLISH AND MAKE PUBLICLY AVAILABLE THE DELIVERABLES UNDER ALL OF THESE CONTRACTS, UH, THE DRAFT ENVIRONMENTAL IMPACT STATEMENT IS ONE OF THOSE MILESTONES WHERE ALL OF THE ENGINEERING PLANS DEVELOP TO DATE. UM, INCLUDING WE CAN, WE CAN MAKE CAD FILES AVAILABLE, IT CAN BE PDFS, UM, AS WELL AS THE ENVIRONMENTAL DOCUMENTS. THERE ARE ALSO DESIGN CRITERIA AND BASIS OF DESIGN REPORTS THAT WILL ACCOMPANY THAT, THAT SPEAK TO MANY OF, OF THE ITEMS YOU'RE NOTING HERE. SO YES, THAT WILL BE THE PROBABLY NEXT MILESTONE, BUT THEN WE CAN, UH, AND WILL PUBLISH ALL OF THAT INFORMATION AGAIN AT THE FINAL ENVIRONMENTAL IMPACT STATEMENT. SO THERE ARE MULTIPLE POINTS AT WHICH WE WILL MAKE ALL OF THESE DELIVERABLES PUBLICLY AVAILABLE. GREAT. OKAY. DOES ANYBODY ELSE HAVE ANY MORE QUESTIONS? JUST, JUST ONE. IF I COULD JUST LAST QUESTION WITH RESPECT TO THE, UM, HNTP AND ACOM CONTRACTS FOR DESIGN ADVANCEMENT. MY UNDERSTANDING, CORRECT ME IF I'M WRONG, IS THAT'S GONNA TAKE DESIGN UP TO 15%. SO THE AMOUNTS IN THIS ACTION ITEM ARE ONLY ENOUGH TO TAKE DESIGN TO 15%. IS THAT RIGHT? BECAUSE I DIDN'T SEE THAT IN ANY OF THE MATERIALS. IT IS THROUGH ADVANCED CONCEPTUAL ENGINEERING, ROUGHLY TO A 10 TO 15% LEVEL OF DESIGN. OKAY. NECESSARY TO COMPLETE THE ENVIRONMENTAL PROCESS. OKAY. AND THEN THE INTENT LOOKING OUT BE, AND THEN HOW THAT BECOMES PUBLIC INFORMATION WHEN WE RELEASE THE D. CORRECT. EIS AND THIS IS TO TAKE ADVANTAGE OF THE COLLABORATIVE DELIVERY MODELS THAT WE HAVE TALKED ABOUT PREVIOUSLY AS, AS PART OF OUR APPROACH TO REALLY ENGAGE, UM, THE, THE CONTRACTOR AND FINAL DESIGNER TEAMS AS EARLY IN THE DESIGN PROCESS AS POSSIBLE. THANK YOU. SURE. AND I THINK MS. CHAVEZ HAS A, UM, WAS ABLE TO CHECK UP ON THAT CABINET CHAIR CONTRACT SO SHE CAN ANSWER YOUR QUESTION. AND SO THE ORIGINAL GOAL SET ON THE PROCUREMENT WAS 9%, HOWEVER, UH, HDR SAID THAT THEY WOULD REACH 19 IF THEY HAD THE FULL 10 YEAR SCOPE. IS THAT RIGHT? OKAY, THANK YOU. UM, TO ANSWER YOUR QUESTION, HOLD ON ONE SECOND. UH, THE CURRENT CAP METRO DBE GOAL IS 22.5%, 10% RACE CONSCIOUS AND 12.5%, I'M SORRY, SWITCH THAT 10% RACE NEUTRAL, 12.5% RACE CONSCIOUS. AND SO WE ARE ADOPTING THAT FOR THE TIME BEING AS WELL. GREAT. THANK YOU. HOW MANY DEVICES DO YOU HAVE? ? DEPENDS ON THE DAY. . WELL, I APPRECIATE THAT. IT'S A GREAT SEGUE. NOW, IF THERE'S NO FURTHER QUESTIONS, CAN I PLEASE, UM, EVERYONE IN FAVOR OF THESE THREE ACTION ITEMS APPROVAL, UH, FOR ACTION ITEMS TWO, THREE, AND FOUR? EVERYONE IN FAVOR, PLEASE SAY AYE. AYE. AYE. AND I'M, I'M GOING TO ABSTAIN WITH, UH, BOARD MEMBER ILION ABSTAINING. SO WE HAVE FOUR, UH, APPROVALS AND ONE ABSTENTION FROM BOARD MEMBER ILION. COMMISSIONER ILION. THANK YOU. UH, I WOULD LIKE TO, UH, CONGRATULATE THE FIRMS THAT HAVE BEEN SO, UH, INSTRUMENTAL IN HELPING US MOVE THIS FORWARD FOR ALL THIS WORK. SO THANK YOU. THANK YOU FOR THE HARD WORK. AND LASTLY, IT'S A BITTERSWEET MOMENT BECAUSE BEFORE WE ADJOURN THIS MEETING, WE WOULD LIKE TO TAKE THIS OPPORTUNITY TO RECOGNIZE BOARD MEMBER ELKINS TODAY. IT MARKS HIS LAST MEETING WITH THE BOARD. AND, UM, YOU KNOW, I'D LIKE TO UH, SAY THANK YOU BECAUSE YOU ARE ONE OF THE FOUNDING BOARD MEMBERS WHO HELPED US CREATE THIS ENTITY AND SET US UP FOR SUCCESS. THAT WORK IS ACKNOWLEDGED AND NOT, UM, NOT LOST ON US. AS A FOUNDING MEMBER OF THIS BOARD, I'M DEEPLY GRATEFUL TO HAVE KNOWN YOU AND TO HAVE COLLABORATED WITH YOU CLOSELY. AND, UM, SO ON BEHALF OF THE BOARD, WE HAVE A SMALL TOKEN OF APPRECIATION THAT I HOPE IT HASN'T WALKED AWAY. . BUT WE HAVE [00:25:01] SOMETHING WE'D LIKE TO RECOGNIZE YOU FOR YOUR SERVICE. THANK YOU. AND, UM, SO WE WOULD LIKE TO PRESENT THIS TO YOU, THEN WE UNWRAP IT REAL QUICK. OH, YOU WANNA WRAP IT? THANK YOU. AND, UM, OF COURSE WE HAVE THE PHOTO OP OF THE COMMEMORATING THIS BITTERSWEET MOMENT. BUT, UH, YOU KNOW, THANK YOU. THANK YOU FOR YOUR SERVICE AND I KNOW IT'S A, A LOT OF HEAVY LIFT IN TIME. THANK YOU THAT YOU'VE DEDICATED. SO CAN, CAN I SAY A WORD OR TWO? OF COURSE, IF I COULD. I MEAN, I, OF COURSE I'VE BEEN AROUND SINCE THE VERY BEGINNING WITH VERONICA AND I REALLY APPRECIATE IT. UM, MY FIRST BOARD MEETING, I'M GOING THROUGH MY NOTES BACK IN JANUARY OF WHENEVER IT WAS 2000 AND, UH, WAS IT 21? AND I SAID IN THE BOARD MEETING HERE THAT I PROMISED THE PUBLIC AND I PROMISED THIS BOARD TO BE THREE THINGS, INDEPENDENT, TRANSPARENT AND ACCOUNTABLE. AND, AND HOPEFULLY I'VE TRIED TO DO IT, BUT IT'S NOT ABOUT ME, IT'S ABOUT THIS BOARD. AND I'M HOPEFUL THAT THIS BOARD CAN CONTINUE TO ACT INDEPENDENT, TRANSPARENT AND ACCOUNTABLE AND IMPROVE UPON THAT. UM, I THINK IF THERE'S ONE OF THOSE THREE THAT I'D LIKE TO SEE THIS BOARD AND STAFF IMPROVE UPON, IT WOULD BE TRANSPARENCY. AND I SAID IT A COUPLE MEETINGS AGO, TRANSPARENCY BUILDS TRUST. THE MORE WE SHARE, THE MORE TRUST WE'RE GOING TO HAVE WITH THE PUBLIC. UM, I WOULD LIKE TO SEE MORE INFORMATION PUT OUT. SO FOR INSTANCE, RIDERSHIP ANALYSIS. WHERE'S THE DETAIL FOR THAT? THERE WAS DETAIL IN THE VOTE FROM, UM, UM, UH, PFRM IN TERMS OF 10 PAGES OF DETAIL ON THE FINANCIAL MODEL. I'D LIKE TO SEE THAT. UM, I'D LIKE TO UNDERSTAND WHY THE COST EFFECTIVENESS OF THE FIVE OPTIONS HAS BALLOONED. COST EFFECTIVENESS IS THE CAPITAL COST DIVIDED BY RIDERS. THAT'S A REALLY IMPORTANT METRIC. AND I KNOW I COULDN'T TALK ABOUT THAT EARLIER, BUT, UM, I CAN'T RIGHT NOW 'CAUSE I THINK I'VE EARNED THAT RIGHT. CAPITAL COST OVER RIDERSHIP IS CRITICAL. IT IS AN ELEMENT THAT THE FTA LOOKS AT IN DETERMINING FUNDING. I WON'T GO THROUGH THE NUMBERS RIGHT NOW, BUT THOSE NUMBERS HAVE BALLOONED. EACH ONE OF THOSE FIVE OPTIONS HAS A VERY DIFFERENT COST EFFECTIVENESS NUMBER. AND IT'S IMPORTANT THAT STAFF AND THE PUBLIC KNOW THAT. 'CAUSE SOME OF THOSE OPTIONS HAVE A MUCH HIGHER RISK IN TERMS OF FTA FUNDING APPROVAL. WE NEED TO TALK ABOUT THAT SO THAT THE PUBLIC IS NOT BLINDSIDED. IF THEY GO WITH AN OPTION THEY LIKE, BUT IT FROM AN FTA PERSPECTIVE HAS A VERY HIGH RISK ASSOCIATED WITH IT. WE NEED TO BE AWARE OF THAT. SO I WOULD ASK STAFF WORKING WITH CAROLYN FLOWERS IS UNDER OUR CONTRACT TO TAKE A LOOK AT COST EFFECTIVENESS AND EACH ONE OF THOSE FIVE OPTIONS. AND THEN I'D ASK STAFF AND THE BOARD TO BE MORE TRANSPARENT IN THE FUTURE. AND THEN LASTLY, I'D LIKE TO RECOGNIZE OUR CHAIR. I'D LIKE TO PUBLICLY RECOGNIZE OUR CHAIR. UM, WE'VE WORKED TIRELESSLY TOGETHER FOR OVER TWO YEARS. WE'VE AGREED ON A LOT OF THINGS. WE'VE DISAGREED ON SOME OTHER THINGS, BUT I THINK THAT'S HEALTHY. THAT'S WHAT GOOD BOARDS DO. WE, WE, WE DISAGREE AND WE RESPECT OTHER PEOPLE'S OPINIONS. IT'S ALL FOR THE BETTERMENT OF ONE THING. IT'S FOR THIS PROGRAM. UM, VERONICA'S WORKED TIRELESSLY FOR THIS PROJECT. SHE'S BEEN A SERVANT TO THE COMMUNITY. UM, AND I'VE ENJOYED WORKING WITH HER EVEN THOUGH WE'VE HAD OUR DISAGREEMENTS. SO I WANNA PUBLICLY ACKNOWLEDGE OUR CHAIR FOR ALL THE HARD WORK SHE'S DONE AND FOR THE COMMUNITY EFFORT. SO I'M GONNA THANK YOU. THANK YOU. AND NOW IF ANYONE WOULD LIKE TO SAY ANYTHING IN CLOSING. THANK YOU TONY. AND THANK YOU FOR ALL THE HARD WORK. THIS HAS NOT BEEN EASY. WITH THAT, UM, THIS CONCLUDES THE APRIL 19 A TP BOARD OF DIRECTORS MEETING. THE TIME IS 3:29 PM AND THE MEETINGS, THE BOARD STANDS ADJOURNED. THANK YOU. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.